Privacy Policy
At Wyoming Solutions LLC ("we," "us," or "our"), we respect your privacy and are committed to protecting the personal information you share with us. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website wyomingsolutions.org or interact with our healthcare Revenue Cycle Management (RCM) and practice operations consultancy services.
Please read this policy carefully. If you do not agree with the terms of this privacy policy, please do not access the site.
Information We Collect
We collect information that identifies, relates to, describes, or is capable of being associated with you ("Personal Data").
A. Information You Provide Directly to Us
When you fill out forms on our website (such as booking a consultation or contacting us), we may collect:
- Contact Information: Full Name, Email Address, Phone Number.
- Practice Information: Medical Practice/Clinic Name, Service of Interest, and any messages or operational details you provide.
B. Information Collected Automatically
When you visit our website, our servers automatically log standard information provided by your web browser, such as:
- Your device's Internet Protocol (IP) address.
- Browser type and version.
- Pages visited, time spent on pages, and referring website addresses.
- Cookies and tracking data (to improve user experience and site functionality).
Healthcare Compliance & Protected Health Information (PHI)
Public Website Usage
Our public-facing website and contact forms are designed for general business inquiries, consultation scheduling, and marketing purposes. Please do not submit Protected Health Information (PHI) or unencrypted patient data through our contact forms.
HIPAA Compliance
Any PHI or sensitive healthcare data handled during the course of our official RCM, billing, or consulting operations is managed under strict compliance with the Health Insurance Portability and Accountability Act (HIPAA) and is governed by a formal Business Associate Agreement (BAA) executed separately with our clinical clients.
HIPAA-Aligned Operations. All client-facing RCM and billing engagements are governed by a formally executed Business Associate Agreement (BAA).
How We Use Your Information
We use the information we collect to:
- Provide, operate, and maintain our website and consultancy services.
- Schedule and conduct 30-minute practice revenue assessment consultations.
- Respond to your inquiries, comments, or customer service requests.
- Send administrative communications, updates, or operational notices.
- Analyze website usage trends to optimize user experience and site performance.
- Comply with legal obligations and protect against fraudulent or illegal activity.
Disclosure of Your Information
We do not sell, trade, or rent your personal information to third parties. We may share information only under the following circumstances:
Service Providers
We may share data with trusted third-party service providers (e.g., website hosting, analytics, CRM platforms) who assist us in operating our business, provided they agree to keep this information confidential.
Legal Requirements
We may disclose your information if required to do so by law, court order, or governmental regulation, or if we believe in good faith that such action is necessary to protect the rights, property, or safety of Wyoming Solutions LLC or others.
Data Security
We implement appropriate technical, administrative, and organizational security measures to protect your personal information against unauthorized access, alteration, disclosure, or destruction. However, no internet transmission or electronic storage system is 100% secure, and we cannot guarantee absolute security.
Governing Law
This Privacy Policy and any disputes arising out of or related to website usage shall be governed by and construed in accordance with the laws of the State of Wyoming, United States, without regard to its conflict of law provisions.
Changes to This Privacy Policy
We reserve the right to update or modify this Privacy Policy at any time. Any changes will be posted on this page with an updated "Effective Date." We encourage you to review this page periodically to stay informed about how we protect your information.
Contact Us
If you have questions, concerns, or requests regarding this Privacy Policy, please contact us at:
Wyoming Solutions LLC